We would like to invite you to attend the Annual General Meeting (AGM) of the BDA Benevolent Fund on Thursday 13 June at 3.30pm.
Who can attend?
Everyone is welcome! This includes all Charity Members as well as supporters. Those who are not BDA Members on the date of the meeting will be unable to vote.
Who are Members/ what does Membership involve?
Members oversee the charity and have the responsibility and authority to exercise voting rights at the Annual General Meeting or an Extraordinary General Meeting. Members elect the Board of Trustees who oversee the charity on their behalf. All BDA members automatically become members of the Benevolent Fund upon joining the BDA.
What happens at an AGM?
It is a time to reflect on the last financial year and there is an update from the Chairman and a Treasurer’s report. It is an opportunity to learn more about the charity and to be involved with future plans as well as meet other Members and the Trustees.
What will happen at this AGM?
As well as conducting the usual business, we will be putting forward a number of resolutions to make changes to our governing document (the ‘Rules’). This is because, over the last two years, the Trustees have reviewed their governance and want to bring it up to date; clarify a number of areas where the current provisions are unclear or irrelevant, and ensure the charity is effective and efficient now, as well as being fit for the future.
We are therefore putting forward four main proposals to amend to the charity’s governing document including;
- Resolution one: To amend the Objects (i.e. the purpose of the charity) to clarify that applicants must be living in the UK to be eligible for support. This has been agreed with by the Charity Commission and does not change how or who we currently help Dental Students, Dentists and their families in financial need.
- Resolution two: to clarify the wording in relation to the current arrangement that; Members of the BDA are also Members of the BDA Benevolent Fund, and to add two additional categories of Membership; to Trustees for governance purposes; and a Partnership Membership category to invite ex-beneficiaries, donors and supporters who are not BDA Members
- Resolution three: to simplify the structure and the composition of the Board, and to clarify the process of recruitment and election of Trustees as well as creating a term of office
- Resolution four: some administration and procedural changes, for example, clarifying proceedings at meetings, allowing those who can’t attend AGM or EGMs to vote remotely (via proxy voting) and reducing the time scale for amendments at AGM to be more relevant and appropriate.
Where and when is the meeting?
At 64 Wimpole Street, London, W1G 8YS on Thursday 13 June 2019. Doors from 3.15pm. The meeting starts at 3.30pm.
Refreshments will be provided, and so it would be useful if you would please confirm your attendance by 1pm on Monday 3 June 2019 in order for us to cater accordingly. Please RSVP by calling 0207 4864994 or emailing firstname.lastname@example.org .
Further information and documents for the meeting